One the templates I’ve used most often as a ScrumMaster is a PowerPoint sprint schedule. This tool is particularly useful for teams that are newly adopting Scrum. Here are some examples of how I’ve used it…
During Sprint Planning
- As a visual reminder to the team of the calendar (highlighting holidays, etc.) before we talk about capacity. You can update the template to show who and when team members will be out. I have a separate radiator in the team space that also shows this information.
- As a way to visually coordinate development and testing efforts when the team is working on multiple stories in a sprint. For example, the team targets development for story 1 to be done by day 3 of the sprint and development for story 2 to be done by day 6.
During Sprint Review
- As a visual reminder to stakeholders of the sprint (schedule) that just ended. For new teams or stakeholders, this is a great way to remind them that the team works in time boxes and that there are several key meetings occurring during each sprint.
- As a visual reminder to stakeholders of the upcoming sprint and a reminder of when the next backlog refinement and sprint review will take place.
During the Sprint
- As an information radiator, I print it out and hang it on the wall (usually in multiple places)
You can see the 2-week sprint schedule above and the 3-week schedule is below. Feel free to download the PowerPoint template and edit for your own teams. Hope you find it useful!
3-Week Sprint Schedule